Last updated on 21th of May 2021
At Trailmix, we are committed to respecting your privacy. This policy is intended to be a transparent explanation of the use and processing of the personal and if applicable non personal data of current, prospective or past candidates, employees, workers and consultants. We’ve broken this policy down into four sections:
1. What data we collect from you
2. Why we collect it
3. The procedures in place to protect your data and rights
4. About us & how to contact us
This policy does not form part of any contract for services or any other contract such as that of employment and may be amended from time to time.
1. WHAT PERSONAL DATA WE COLLECT FROM YOU:
When you apply for a role at Trailmix, during the application process and during your prospective employment or contract for services we collect personal data from you. The main reasons we do this in order to assist us in our recruitment process and hiring practices, business analysis and compliance with relevant laws and regulations.
The data that we collect may include:
This list is intended to be as comprehensive as possible but is not exhaustive and may be updated from time to time.
2. WHY WE COLLECT PERSONAL DATA:
2.1. The information collected during the application process, the course of your employment or contract for services (whether obtained directly from you or from third parties) may be used by us for the following purposes:
2.2. In specific cases where sensitive personal data is provided, such as that relating to sexual orientation, racial or ethnic origin, political affiliation, health or disability, the use cases are further restricted. These include:
2.3. In specific cases where personal data relating to criminal convictions & offences is provided use cases include:
3. THE PROCEDURES IN PLACE TO PROTECT YOUR DATA AND RIGHTS:
Trailmix maintains a strict set of procedures to protect your data and rights and in order to meet our regulatory and legal obligations.
Any personal data collected by Trailmix is primarily stored and maintained in electronic format in electronic systems and databases and is only accessible by authorised personnel. On occasion we may also store your personal data in hard copy, for example right to work check documentation.
Industry standard technical and organisational safeguards such as encryption and access controls have been implemented to protect your personal data both online and offline from unauthorised use, manipulation or loss. We will only transfer personal data to a third party if
there is a legitimate reason for doing so and it agrees to comply with those procedures and policies, or if it puts in place adequate measures itself.
Personal data stored on electronic systems and databases may be located outside of the European Economic Area (“EEA”). Trailmix is committed to taking steps to ensure that personal data transferred outside of the EEA still has all the appropriate safeguards and protections afforded.
Trailmix acknowledges that, as with any safeguard or security measure, it cannot guarantee the total security of information & data. In the unlikely event of a data breach or suspected data breach, Trailmix have put in place procedures and will notify you and any applicable regulator of a breach where required to do so.
Personal data will not be held for longer than there is a legitimate case for doing so. Personal data collected from unsuccessful candidates or speculative hires will be held for 3 years after the recruitment process or services provided to the company has has concluded.
You have the following rights if you have provided us with your personal data:
Please note that these rights are not exhaustive or absolute and we may be required by applicable data protection laws to amend or refuse requests in specific circumstances or where exceptions apply.
Unless in contradiction to any applicable data protection laws, there is no charge for exercising your legal rights above or rights under any applicable data protection laws. However, in situations where requests are determined to be unfounded, excessive, deliberately repetitive or malicious in nature we reserve the right to charge a reasonable fee (subject to any limits imposed by applicable law) taking into account the administrative costs of providing the information or alternatively refuse to act on the request.
In addition to the above, if we have reasonable doubts concerning the identity of the person in relation to the personal data requested, we may require additional information to confirm your identity and protect personal data collected from unauthorised access.
4. ABOUT US AND HOW TO CONTACT US
We are Trailmix Ltd (incorporated and registered in England and Wales) with company number 11032446) of Third Floor, 20 Old Bailey, London, EC4M 7AN, United Kingdom as well as the Trailmix group of companies (“Trailmix”).
Trailmix is committed to taking all reasonable steps to try to ensure that your personal information is kept accurate and up to date. However, we request that in order to ensure accuracy and timely communication that that you notify Trailmix of any changes to your personal information without undue delay.
The Trailmix group is registered with the Information Commissioner’s Office under registration number ZA559819
If you wish to contact us at any time with questions in relation to the use of your personal data provided to us or if you would like to exercise any of your legal rights under applicable data protection laws, you can reach us at:
Data Protection Officer
Trailmix Ltd Third Floor,
20 Old Bailey,
By email: Info@trailmixgames.com
This policy was last updated: March 2021